Career Management Skills / Career Advice

How to Write an Application Letter




An application letter is a tailored document accompanying your resume, highlighting your qualifications and explaining why you're the ideal candidate for a job. This guide covers the key steps, templates, and tips for crafting an effective application letter.

Steps to Write an Application Letter

1. Research the Company and Role

  • Gather details about the company, its achievements, culture, and job requirements.
  • Highlight relevant certifications or skills mentioned in the job description.

2. Use a Professional Format?

  • Include:
  • Your name and contact details.
  • Date.
  • The company’s address and recipient's name (if known).
  • Start with a formal salutation, such as “Dear [Hiring Manager’s Name],” or “Dear [Department] Hiring Manager,” if the name is unknown.

3. State the Job You’re Applying For

  • Open by specifying the position and the company.
  • Mention how you found the job posting (e.g., job board, referral).

4. Explain Why You’re a Great Fit

  • Use 1–2 impactful sentences to outline your experience, skills, and certifications.
  • Provide concrete examples of your achievements.

5. Summarize Your Qualifications

  • Briefly emphasize the key points of your resume.
  • Focus on what you want the hiring manager to notice first.

6. Express Your Enthusiasm for the Role

  • Share why you’re excited about the position and how it aligns with your career goals.
  • Highlight your interest in contributing to the company’s mission.

7. Close Professionally?

  • Thank the recipient for their time.
  • Mention any attached documents (e.g., resume, portfolio).
  • End with “Sincerely,” followed by your name.

Application Letter Template

[Your Name]
[Your Address]
[Your City, State, ZIP Code]
[Your Email Address]
[Your Phone Number]
[Date]

[Recipient’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Hiring Manager’s Name],

I am excited to apply for the [Position Title] role at [Company Name]. [Insert how you learned about the position or your connection to the company]. With [number] years of experience in [your field or industry], I have honed skills in [list relevant skills or expertise].

In my previous role at [Company Name], I successfully [describe an achievement or responsibility]. These experiences have equipped me with [specific skills or qualities], making me an excellent fit for this position.

I am particularly drawn to [Company Name]’s commitment to [value or mission of the company] and am eager to contribute by [specific way you plan to add value].

Thank you for considering my application. I have attached my resume for your review and would be delighted to discuss how my background aligns with your needs. I look forward to the opportunity to contribute to [Company Name]’s success.

Sincerely,
[Your Name]

Example Application Letter

Jane Doe
123 Maple Street
Springfield, IL 62701
[email protected]
(555) 123-4567
May 31, 2024

Richard Sandler
Marketing Hiring Manager
Carter Snack Company
3049 Arthur Street
Springfield, IL 62701

Dear Mr. Sandler,

I am excited to apply for the Marketing Associate position at Carter Snack Company. Your sales associate, Nick Caudwell, introduced me to this opportunity, and I am thrilled about the possibility of joining your team. With five years of experience in food and beverage marketing, I have a proven track record of driving brand growth and increasing customer engagement.

At Rivher Tech, I spearheaded a campaign that increased customer engagement by 45% within six months, leveraging social media platforms and SEO strategies. I believe this experience positions me to excel at Carter Snack Company, particularly in reaching younger demographics for your innovative snack line.

As a Facebook Certified Planning Professional, I am eager to utilize my expertise to strengthen your digital presence and enhance brand recognition. I admire Carter Snack Company’s creative approach to product development, especially your Sweet Dill pretzels, and I am passionate about introducing your unique flavors to a broader audience.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experience can contribute to Carter Snack Company’s success.

Sincerely,
Jane Doe

Tips for Success

  1. Tailor Each Letter: Customize the content for each role and company.
  2. Keep It Concise: Limit the letter to one page.
  3. Proofread Thoroughly: Avoid errors to maintain professionalism.
  4. Focus on Impact: Highlight specific achievements and measurable outcomes.

A strong application letter can help you stand out and secure an interview!

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