Career Management Skills / Career Advice

How to Write a Two Weeks’ Notice Letter




What Is a Two Weeks’ Notice?

A two weeks’ notice is a formal resignation letter informing your employer that you’re leaving your position and stating your final workday.
- It’s typically brief and professional.
- Avoid mentioning why you’re leaving or where you’re going.
- It’s best delivered after a face-to-face (or virtual) conversation with your manager.

Steps to Write a Two Weeks’ Notice

  1. Start with a Greeting
    Address your manager or appropriate supervisor directly.

  2. State Your Intention
    Clearly state that you are resigning and include your final day of work.

  3. Express Gratitude (Optional)
    Thank your employer for the opportunity if you want to leave on a positive note.

  4. Offer Help During the Transition
    Show willingness to assist with the handover process if possible.

  5. End Professionally
    Use a closing phrase like “Sincerely” or “Best regards” followed by your name.

Templates for Two Weeks’ Notice?

1. Standard Template

Hi [Manager’s Name],
I am submitting my two weeks’ notice of resignation. My last day of employment will be [X date]. If I can assist during this transition, please let me know.

Sincerely,
[Your Name]

2. Formal Template (For Professional Fields)

[Date]
Dear [Manager’s Name],
Please accept this letter as my formal resignation from the position of [Job Title] at [Company]. My resignation will be effective two weeks from today, [X date].

I am grateful for the time I’ve spent at [Company] and value the experience I’ve gained. Please let me know how I can assist with the transition.

Sincerely,
[Your Name]

3. Positive Closing Template

Hi [Manager’s Name],
I am submitting my two weeks’ notice of resignation, effective [X date]. Thank you for the support and opportunities I’ve received while working at [Company]. I appreciate everything I’ve learned and the professional growth I’ve achieved.

If I can assist in ensuring a smooth transition, please don’t hesitate to ask.

Best regards,
[Your Name]

Tips for Giving Two Weeks’ Notice?

  1. Talk to Your Manager First
  2. Schedule a meeting or video call before submitting your letter.

  3. Be courteous and professional.

  4. Confirm Submission Preferences

  5. Ask your manager if they prefer email, printed notice, or submission to HR.

  6. Stay Professional

  7. Avoid sharing negative feedback or frustrations in the notice.

  8. Maintain a Positive Tone

  9. Express gratitude and focus on the positive aspects of your time at the company.

Is Two Weeks’ Notice Required?

  • Legally: Most U.S. employees aren’t required to provide a two weeks’ notice.
  • Contracts: Check your employment contract for specific notice requirements.
  • Professionalism: Providing notice is considered courteous and can preserve relationships for future references.

Summing it up

  • Keep your notice short, professional, and positive.
  • Always discuss your resignation in person or via video before submitting a written notice.
  • Offering help during the transition reflects well on you.

By following these guidelines, you can leave your job on good terms while setting yourself up for a strong professional future.

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