Career Management Skills / Career Advice

How to Write a Short Resignation Letter




A concise resignation letter is professional and focuses on the critical details of your departure. Here's how to craft one effectively:

Steps for Writing a Short Resignation Letter

  1. State Your Intent to Resign: Clearly mention you are resigning and include your job title.
  2. Include Your Last Working Day: Specify your final day of employment. Typically, this is two weeks from the date you submit your resignation unless immediate departure is necessary.
  3. Optional Explanation: Briefly mention your reason for leaving if you feel it is appropriate, but this is not required.
  4. Express Gratitude: Thank your employer for the opportunity and highlight any positive experiences.
  5. Offer Assistance: Indicate your willingness to help with the transition.
  6. Provide Contact Information: Share your personal email or phone number for future correspondence if desired.

Sample Templates

Standard Short Resignation Letter

Subject: Resignation Letter

Dear [Supervisor’s Name],

Please accept this letter as formal notice of my resignation from the role of [Your Job Title] at [Company Name]. My last day of employment will be [Date].

Thank you for the opportunity to grow and contribute to [Company Name]. I truly appreciate the support and experiences I’ve gained during my time here.

If there’s anything I can do to ensure a smooth transition, please let me know. I can be reached at [Your Email Address] or [Your Phone Number].

Sincerely,
[Your Name]

Immediate Resignation Letter

Subject: Immediate Resignation

Dear [Supervisor’s Name],

I am writing to formally resign from my position as [Your Job Title] at [Company Name], effective immediately.

I am grateful for the opportunities I’ve had to learn and grow during my time here. Due to [personal reasons or unforeseen circumstances], I must depart without providing additional notice.

Please send my final paycheck to [Your Address]. If you need to reach me, I am available at [Your Email Address] or [Your Phone Number].

Thank you for your understanding.

Sincerely,
[Your Name]

Resignation Letter Due to Health Issues

Subject: Resignation Letter

Dear [Supervisor’s Name],

Please accept this letter as my formal resignation from the role of [Your Job Title] at [Company Name], effective [Date]. Due to health concerns, I am unable to continue in my role.

I want to express my gratitude for the support and opportunities I have experienced during my time at [Company Name].

Please send my final paycheck to [Your Address]. Should you need to reach me, I am available at [Your Email Address] or [Your Phone Number].

Sincerely,
[Your Name]

Tips for Delivering Your Resignation Letter

  • Meet in Person or Virtually: Have a conversation with your supervisor before submitting the letter.
  • Send a Follow-Up Email: After discussing your resignation, email the letter to your supervisor and the HR department.
  • Keep It Professional: Avoid airing grievances in the letter. Keep it positive and formal.

By staying professional and concise, you leave the door open for future opportunities and maintain a positive reputation. Good luck!

❤ If you liked this, consider supporting us by checking out Tiny Skills - 250+ Top Work & Personal Skills Made Easy