Career Management Skills / Career Advice

How to Write a Follow-Up Email After an Interview




When to Follow Up

  • Send a Thank-You Email: Within one day of your interview.
  • Follow-Up Email: Wait one to two weeks after your interview if there’s no response.
  • If the timeline for feedback was shared during your interview, follow up a few days after that date passes.

Steps to Write a Follow-Up Email

  1. Start with a Polite Greeting: Address the recipient by name.
    Example: "Hi [Interviewer’s Name],

  2. Reintroduce Yourself: Mention the position you interviewed for, the date of the interview, and who you spoke with.

  3. Express Interest: Reiterate your enthusiasm for the role and the company.

  4. Request an Update: Ask about the status of the interview process or when you might hear back.

  5. Keep It Brief and Polite: Show respect for the recipient’s time.

Follow-Up Email Template

Hi [Name],

I hope this message finds you well. I wanted to follow up on my interview for the [Position] role with [Company] on [Date]. It was great speaking with [Interviewer’s Name] and learning more about the position and team.

Do you have any updates on the status of the interview process? I remain very interested in the opportunity and would be happy to provide any additional information if needed.

Thank you for your time, and I look forward to hearing from you.

Best regards,
[Your Name]

Additional Tips

  • If You Don’t Get a Response: Wait 3-4 days and send a second follow-up. Limit follow-ups to three attempts before moving on.
  • Phone Call Alternative: If the interviewer or recruiter shared a phone number, consider calling for an update after your email follow-up.

Why Companies Delay Responses

  • Internal issues like holidays, sick leaves, or annual planning can slow down hiring timelines.
  • Busy schedules or disorganization often delay communication, and it’s rarely personal.

Summing it up

  • A polite, concise email shows professionalism and enthusiasm.
  • Be patient, as delays are common and often unrelated to your candidacy.
  • If you don’t receive a response after multiple attempts, shift focus to other opportunities.

Following up thoughtfully ensures you stay on the company’s radar while maintaining a professional tone. Good luck!

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