Career Management Skills / Career Advice

Character Reference Letter Sample and Tips




Character reference letters, also known as personal references, offer insights into a candidate's personality, traits, and suitability for a role. They complement professional references by highlighting interpersonal skills and character qualities.

What is a Character Reference Letter?

  • A non-professional endorsement focusing on personal traits and abilities.
  • Written by someone who knows the candidate personally (e.g., a coach, mentor, family friend).
  • Offers employers a view of a candidate’s personality, character, and how they may fit within the organization.

How to Write a Character Reference Letter?

  1. Start by explaining your relationship with the candidate:
  2. Clearly outline how you know the person and for how long.

  3. Example: "I have known John for over five years as a neighbor and fellow volunteer."

  4. Highlight relevant character traits:

  5. Choose 3-5 traits that align with the job or role, such as dedication, communication skills, leadership, or compassion.

  6. Provide specific examples of situations where these traits were demonstrated.

  7. Include a statement of recommendation:

  8. End with a strong recommendation, showing confidence in the candidate's ability to succeed.

  9. Example: "I am confident that Jane’s dedication and positive attitude will make her an invaluable asset to your team."

  10. Provide your contact information:

  11. Include your email and phone number for follow-up inquiries.

  12. Keep it concise and professional:

  13. Aim for 300-400 words (one page).
  14. Use formal language and structure.

Sample Character Reference Letter

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Employer/Organization Name]
[Address]
[City, State, ZIP Code]

Dear [Hiring Manager’s Name],

I am writing to provide a character reference for [Candidate's Name]. I have known [Candidate's Name] for [number] years as a [your relationship, e.g., neighbor, volunteer partner, family friend]. During this time, I have been consistently impressed by [their key traits].

[Provide a specific example demonstrating one key trait.]
Example: "While volunteering for Habitat for Humanity, [Candidate's Name] showcased incredible leadership by organizing and motivating a team to meet tight deadlines, ensuring homes were completed on schedule."

[Provide a second example or highlight additional traits.]
Example: "Additionally, [Candidate's Name] is deeply compassionate. I recall a time when they dedicated an entire weekend to assist a family in need, demonstrating both empathy and commitment."

Based on their character, dedication, and interpersonal skills, I am confident that [Candidate's Name] will be a valuable addition to your team. Please feel free to contact me at [your email] or [your phone number] if you require further information.

Sincerely,
[Your Full Name]

Tips for Crafting a Strong Letter

  • Choose the right person: Candidates should ask someone who knows them well and can provide a positive, honest assessment.
  • Avoid close family members: Select individuals like teachers, coaches, or community leaders for more credibility.
  • Provide examples: Specific anecdotes make the letter more compelling and believable.
  • Be timely and organized: Submit the letter promptly and use proper formatting.

When to Use a Character Reference Letter

  • For roles requiring trust and integrity (e.g., childcare, volunteer roles).
  • If a candidate lacks extensive professional experience.
  • As supplementary material for applications or interviews.

With careful preparation, a well-written character reference letter can significantly boost a candidate’s chances of success!

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