These tools cover safety audits, hazard assessments, training, and incident response.
Post OSHA Poster: Display the OSHA Job Safety and Health poster in a visible area.
Understand OSHA Standards: Identify the specific OSHA standards applicable to your industry (e.g., construction, healthcare).
Develop a Written Safety Program: Include policies for hazard prevention, employee responsibilities, and safety goals.
Recordkeeping: Maintain OSHA 300 logs, injury/illness records, and required reports.
Inform Employees of Their Rights: Educate workers on their right to report hazards without retaliation.
Provide PPE (Personal Protective Equipment): Supply appropriate PPE and training for its use.
Conduct Safety Training: Train employees on specific job hazards and OSHA standards.
Use this checklist to perform regular workplace inspections.
Housekeeping:
- Floors are clean, dry, and free of obstructions.
- Aisles and exits are clear and accessible.
Emergency Preparedness:
- Fire extinguishers are accessible and inspected regularly.
- Emergency exits are clearly marked and unobstructed.
- Emergency response plans are documented and rehearsed (e.g., fire drills).
Electrical Safety:
- Extension cords are not used as permanent wiring.
- Circuit breakers and panels are labeled and accessible.
- Equipment is grounded properly.
Chemicals and Hazardous Substances:
- Safety Data Sheets (SDS) are available for all hazardous chemicals.
- Containers are properly labeled and stored.
Machine and Equipment Safety:
- Machines have appropriate guards in place.
- Lockout/Tagout procedures are documented and enforced.
Ergonomics:
- Workstations are set up to reduce repetitive strain injuries.
PPE Compliance:
- Employees wear required PPE (e.g., gloves, goggles, respirators) during tasks.
| Area Inspected | Hazard Found | Action Taken | Responsible Person | Due Date |
|--------------------------|-----------------------------|-----------------------------------|-------------------------|----------------------|
| Emergency Exits | Exit blocked by supplies | Cleared the area immediately | Safety Officer | Completed |
| Chemical Storage | Unlabeled containers | Labeled containers appropriately | Warehouse Manager | Jan 30, 2025 |
| PPE Usage | Missing hard hats in zone | Provided PPE and trained workers | Supervisor | Feb 2, 2025 |
Develop a Written Hazard Communication Program: Include processes for labeling, SDS management, and training.
Inventory Chemicals: Maintain a list of all hazardous chemicals in the workplace.
Label Containers: Ensure all containers have OSHA-compliant labels with hazard warnings.
Provide Access to SDS: Make SDS documents available to employees at all times.
Train Employees: Conduct training on identifying, handling, and responding to hazardous substances.
Hazard Assessment: Conduct a PPE hazard assessment for each job role.
Provide Appropriate PPE: Examples:
- Hard hats for construction sites.
- Safety goggles for chemical handling.
- Respirators for airborne hazards.
Fit Testing: Ensure proper fit for respirators and other PPE requiring a seal.
Inspect PPE Regularly: Check for wear, tear, and effectiveness.
| Type of PPE | Number Available | Condition (Good/Damaged) | Reorder Needed? | Last Inspection |
|------------------------|----------------------|-----------------------------|---------------------|---------------------|
| Hard Hats | 50 | Good | No | Jan 15, 2025 |
| Safety Goggles | 100 | Damaged | Yes | Jan 20, 2025 |
| Gloves (Nitrile) | 500 pairs | Good | No | Jan 10, 2025 |
Hazard Communication Training: Teach employees how to identify hazards and read SDS.
Lockout/Tagout Training: Train workers on controlling hazardous energy during equipment maintenance.
Fire Safety Training: Include fire extinguisher use, evacuation plans, and fire drills.
First Aid/CPR Training: Ensure there are trained responders available on-site.
Job-Specific Training: Provide specialized training for high-risk tasks (e.g., forklift operation, confined space entry).
| Employee Name | Training Completed | Date | Trainer Name | Certificate Issued? |
|--------------------|--------------------------|---------------|------------------------|-------------------------|
| John Smith | Lockout/Tagout Training | Jan 5, 2025 | Sarah Taylor | Yes |
| Maria Gonzalez | Hazard Communication | Jan 10, 2025 | Jake Matthews | Yes |
| Mark Lee | Forklift Safety | Jan 15, 2025 | Sam Carter | Yes |
Immediate Action:
- Secure the scene to prevent further injury.
- Provide first aid and emergency care if needed.
Incident Report:
- Document the incident using an OSHA-compliant report (e.g., Form 301).
- Record the details in the OSHA 300 log.
Investigation:
- Identify the root cause of the incident.
- Develop corrective actions to prevent recurrence.
Notify OSHA:
- Report fatalities within 8 hours.
- Report serious injuries (amputations, hospitalizations, or loss of an eye) within 24 hours.
| Date of Incident | Location | Injured Employee | Description | Root Cause | Corrective Action |
|----------------------|--------------------|-----------------------|-----------------------------|-----------------------------|-----------------------------|
| Jan 20, 2025 | Warehouse | John Doe | Slipped on wet floor | Spilled liquid not cleaned | Install "Caution" signs |
| Jan 18, 2025 | Assembly Line | Jane Smith | Caught hand in machine | Missing machine guard | Install proper guards |
Document Emergency Procedures: Include fire, medical emergencies, natural disasters, and chemical spills.
Assign Emergency Roles: Designate team leaders for evacuation, first aid, and communication.
Emergency Drills: Conduct at least one drill per year for each type of emergency.
Maintain Emergency Equipment: Inspect fire extinguishers, alarms, and first aid kits regularly.
| Name | Role | Phone Number | Backup Contact |
|------------------|-------------------|-------------------|----------------------|
| Sarah Taylor | Evacuation Leader | (555) 123-4567 | James Harris |
| Jake Matthews | First Aid Officer | (555) 987-6543 | Maria Gonzalez |
| Mark Lee | Communication Lead| (555) 321-7890 | John Smith |
Update Safety Policies: Review and revise policies to reflect changes in OSHA regulations.
Inspect Equipment: Check for wear and compliance with safety standards.
Audit Training Records: Ensure all employees are up-to-date on required training.
Review Incident Logs: Identify trends and areas for improvement.
Conduct Mock Inspections: Simulate an OSHA audit to prepare for real inspections.