These tools will help you stay organized and efficient during each phase of filmmaking.
Pre-production is all about planning and preparation. Use this checklist to ensure you’re ready before filming begins.
? Finalize the script.
Break down the script into scenes, locations, characters, and props.
Create a shot list and storyboard.
? Host auditions and callbacks.
Finalize the cast and backup choices.
Send contracts and agreements to actors.
? Scout and secure filming locations.
Obtain permits for filming (if required).
Create a location map for cast and crew.
? Finalize the production budget.
Secure funding or investors.
Allocate funds for contingency (10–15%).
? Create a shooting schedule (daily breakdown of scenes).
Assign shooting days to specific locations.
Build in buffer time for weather delays or emergencies.
? Hire crew (director, DP, sound mixer, etc.).
Rent or purchase cameras, lenses, lights, and audio gear.
Organize transport and storage for equipment.
? Final script breakdown.
Shot list and storyboards.
Call sheets template.
Production schedule template.
During production, the focus is on capturing all the footage as planned.
? Confirm daily call sheets are sent to the crew and cast.
Perform a quick table read (if needed).
Ensure the location is set up (props, sets, costumes, and lighting).
? Check all camera settings (resolution, frame rate, ISO, etc.).
Perform sound checks for clarity and minimal background noise.
Capture room tone and ambient sound for post-production.
? Follow the shot list and storyboard.
Label every take with a slate (or app) for organization.
Review footage after key shots to confirm quality.
? Ensure catering and breaks are on schedule.
Track all receipts and expenses.
Collect signed release forms from extras or participants.
? Transfer footage daily to a hard drive and cloud storage.
Log which scenes/shots were completed.
Once filming wraps, post-production transforms raw footage into a finished movie.
? Import and organize footage (by scene/shot).
Create an assembly cut (rough edit of the entire movie).
Refine into a final cut with proper pacing and transitions.
? Add sound effects and ambient noise.
Record or edit ADR (Automated Dialogue Replacement).
Mix dialogue, music, and effects for balanced audio.
? Finalize any CGI or special effects.
Color-grade the footage for consistent tone and mood.
? Compose an original score or license music.
Sync music with key scenes (e.g., chase sequences or emotional moments).
? Export the final cut in multiple formats (MP4, DCP, etc.).
Create a trailer for marketing purposes.
Prepare subtitles for accessibility.
? Submit to film festivals (Sundance, Cannes, Tribeca, etc.).
Secure a distribution deal (streaming, theatrical release, etc.).
Develop a strategy for releasing on streaming platforms (Netflix, Amazon).
? Design posters, banners, and key visuals.
Create a website or landing page for the film.
Run social media campaigns with teasers and behind-the-scenes content.
| Category | Details |
|-------------------|-----------------------------------------------|
| Scene Number | 1 |
| Location | Café |
| Characters | Detective, Suspect |
| Props | Coffee cups, notebook, pen |
| Special Effects | None |
| Time of Day | Day |
| Field | Example |
|-------------------------|-----------------------------------------|
| Date | March 15, 2025 |
| Call Time | 7:00 AM |
| Shooting Location | 123 Main Street, Los Angeles, CA |
| Weather Forecast | Sunny, 70°F |
| Crew Call Time | 6:30 AM |
| Scene(s) to Shoot | Scene 4 (Café Confrontation) |
| Key Crew Contacts | Director: Jane Doe (555-555-5555) |
| Notes | Bring backup lighting for interior shots.|
| Day | Time | Location | Scenes | Notes |
|---------|-----------|---------------|-------------------|-----------------------------------------|
| 1 | 7:00 AM | Café | Scene 4 | Morning setup, quiet hours for filming. |
| 1 | 2:00 PM | Alleyway | Scene 5 | Night shots, fog machine required. |
| Category | Details | Estimated Cost |
|-----------------------|---------------------------|--------------------|
| Cast Salaries | Lead actors, extras | $100,000 |
| Crew Salaries | Director, DP, sound | $80,000 |
| Equipment Rentals | Cameras, lighting | $30,000 |
| Location Costs | Permits, rentals | $20,000 |
| Props & Wardrobe | Costumes, scene dressing | $10,000 |
| Post-Production | Editing, music, VFX | $50,000 |
| Shot # | Scene # | Shot Type | Description | Camera Movement | Lens |
|------------|-------------|------------------|------------------------------|---------------------|----------------|
| 1 | 1 | Wide Shot | Establish the park setting. | Static | 24mm Wide Lens |
| 2 | 1 | Close-Up | Focus on protagonist’s face. | Dolly In | 85mm Prime Lens|
| Stage | Task | Completed? (Y/N) |
|------------------------|-----------------------------------------|----------------------|
| Footage Organization | Label and log all raw footage. | |
| Rough Cut | Assemble all scenes in sequence. | |
| Sound Design | Add background noise and sound effects.| |
| Color Grading | Adjust colors for tone consistency. | |
| Export | Finalize and export the project. | |