Compliance And Safety Training

Mindful Sharing Tips For Work, On Personal Platforms, And Tools To Help Clean Up Old Posts For A Secure And Professional Online Presence




1. Mindful Sharing at Work

A. Follow Workplace Policies

  • Familiarize yourself with your company’s social media and confidentiality guidelines.
  • Avoid sharing company-related updates or images unless explicitly permitted.

B. Keep Work Conversations Offline

  • Avoid discussing sensitive company details (e.g., project plans, financial data, or client names) on public or personal platforms.

C. Avoid Sharing Workplace Photos

  • Be mindful of photos that might show computer screens, confidential documents, or sensitive areas of the workplace.

D. Be Professional

  • Use professional, neutral language when discussing work-related topics online.
  • Avoid posting grievances about coworkers, managers, or policies publicly.

E. Separate Personal and Professional Accounts

  • Create dedicated professional accounts for LinkedIn or industry discussions.
  • Keep personal accounts private and avoid mixing them with work-related content.

F. Manage LinkedIn Sharing Thoughtfully

  • Share professional achievements, industry insights, or networking opportunities—but avoid oversharing details like sales figures or internal processes.

2. Mindful Sharing on Personal Platforms

A. Customize Privacy Settings

  • Use platform privacy tools to restrict posts to “Friends Only” or limit visibility to specific audiences.
  • Review who can see your profile, photos, and posts (e.g., on Facebook or Instagram).

B. Avoid Oversharing Personal Information

  • Do not post:
    • Full birthdate, home address, phone number, or financial details.
    • Travel plans or vacations in real-time—save photos for after your return.

C. Think About Long-Term Impact

  • Before posting, ask yourself:
    • “Will this post affect my future job opportunities?”
    • “Would I want this shared publicly or saved forever?”

D. Use Close Friends or Private Groups

  • On platforms like Instagram, use the Close Friends feature to share more personal updates with a trusted group.

E. Avoid Heated Discussions

  • Steer clear of public arguments or controversial topics unless they align with your professional or personal values.

F. Watch What You "Like" or Comment On

  • Your engagement on public posts can reflect your values and opinions. Be thoughtful before reacting or commenting.

3. Tools to Clean Up Old Posts

A. Facebook:

  1. Activity Log:
  2. Go to Settings > Activity Log to review old posts, comments, and tags.

  3. Use filters to find specific types of content (e.g., photos, likes, or comments).

  4. Manage Posts Tool:

  5. Bulk delete or hide old posts from your timeline.

  6. Limit Past Posts:

  7. Use Settings > Privacy > Limit Past Posts to restrict older posts to “Friends Only.”

B. Twitter:

  1. Manual Deletion:

  2. Scroll through your tweets and delete those that no longer represent you.

  3. Third-Party Tools:

  4. TweetDelete: Bulk delete tweets older than a specific date or containing keywords.
  5. TweetEraser: Filter and remove tweets based on hashtags, keywords, or timeframes.

C. Instagram:

  1. Archive Feature:

  2. Archive old posts instead of deleting them to hide them from your profile while retaining access.

  3. Bulk Deletion:

  4. Use Settings > Your Activity to review and delete posts, likes, or comments in bulk.

D. LinkedIn:

  1. Review Posts and Activity:
  2. Go to Me > Posts & Activity to see all your LinkedIn interactions.

  3. Remove outdated posts or comments that no longer reflect your professional image.

  4. Update Profile Privacy:

  5. Limit visibility of your profile changes to avoid over-notifying your network.

E. General Cleanup Tools:

  1. Jumbo Privacy (App):
  2. Reviews your privacy settings across platforms like Facebook, Twitter, and LinkedIn.

  3. Helps delete old posts and secure sensitive information.

  4. Social Book Post Manager (Chrome Extension):

  5. Bulk delete posts and interactions on Facebook.

  6. Reddit Post Cleaner:

  7. Removes old Reddit comments and posts quickly.

4. Additional Tips for Safe Sharing

A. Regularly Audit Your Accounts

  • Schedule time every 3–6 months to review your social media activity.
  • Remove posts, comments, or likes that no longer reflect your current values or goals.

B. Enable Alerts

  • Use features like Google Alerts to monitor mentions of your name or brand online.

C. Avoid Oversharing Photos

  • Be mindful of backgrounds in photos that may reveal personal information (e.g., street signs, work IDs, or family details).

D. Use Strong Passwords

  • Secure your accounts with long, unique passwords and enable multi-factor authentication (MFA).

E. Stay Current with Platform Policies

  • Review updates to privacy settings or terms of service, as platforms often change how they handle user data.

5. Why It’s Worth the Effort

  • Protects Your Privacy: Limits exposure to identity theft or targeted scams.
  • Strengthens Your Reputation: Reflects professionalism and thoughtfulness.
  • Improves Digital Footprint: Creates a positive, intentional online presence.
  • Prevents Future Issues: Avoids old, inappropriate, or sensitive posts resurfacing.
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