These templates cover preparation, interview questions, feedback forms, and candidate evaluation.
Purpose: Ensure you’re fully prepared for the interview.
| Task | Details |
|---------------------------|-----------------------------------------------------------------------------|
| Review the Job Description: | Understand key responsibilities and required qualifications. |
| Review the Candidate’s Resume:| Note relevant experience, skills, and achievements. |
| Prepare Questions: | Create a mix of general, behavioral, and role-specific questions. |
| Schedule and Confirm: | Confirm date, time, location (or virtual link) with the candidate. |
| Prepare Evaluation Criteria:| Define how you’ll score or assess answers (e.g., 1–5 scale). |
Purpose: Guide the interview with structured and effective questions.
| Question Category | Sample Questions |
|---------------------------|-----------------------------------------------------------------------------|
| Introductory Questions:| - "Can you tell me about yourself?"
- "What interests you about this role?" |
| Work Experience: | - "Can you describe a challenging project you’ve worked on?"
- "How have your previous roles prepared you for this job?" |
| Skills Assessment: | - "What tools or software are you proficient in?"
- "Can you share an example of how you’ve solved a problem using your skills?" |
| Behavioral Questions: | - "Tell me about a time you dealt with a difficult colleague or client."
- "How do you handle tight deadlines or high-pressure situations?" |
| Company Fit Questions:| - "What do you know about our company?"
- "How do you align with our mission and values?" |
| Closing Questions: | - "Do you have any questions for us?"
- "What are your salary expectations?" |
Purpose: Standardize feedback and scoring during interviews.
| Candidate Name: | [Insert candidate name] |
| Position Applied For: | [Insert position] |
| Date of Interview: | [Insert date] |
| Interviewer Name: | [Insert interviewer name] |
| Evaluation Criteria: | | Criteria | Score (1–5) | Comments | |
| | | Communication Skills | [Insert score] | [Insert feedback] | |
| | | Problem-Solving Ability | [Insert score] | [Insert feedback] | |
| | | Cultural Fit | [Insert score] | [Insert feedback] | |
| | | Overall Impression | [Insert score] | [Insert feedback] | |
| Recommendation: | [Strongly Recommend / Recommend / Neutral / Do Not Recommend] |
Purpose: Schedule the interview and provide all necessary details.
Subject Line: Interview Invitation for [Position Name]
Body:
Dear [Candidate Name],
Thank you for your application for the [Position Name] role at [Company Name]. We would like to invite you to an interview.
Details:
- Date: [Insert date]
- Time: [Insert time]
- Location: [Insert office address or virtual link]
- Duration: [E.g., 45 minutes]
- Interviewers: [Insert names and roles]
Please confirm your availability or let us know if you need to reschedule.
Looking forward to speaking with you!
Best regards,
[Your Name]
[Your Position]
Purpose: Share instructions for virtual interviews with candidates.
| Section | Details |
|---------------------------|-----------------------------------------------------------------------------|
| Platform: | [E.g., Zoom, Microsoft Teams, Google Meet] |
| Meeting Link: | [Insert meeting link] |
| Test Your Equipment: | - Ensure your camera and microphone are working.
- Check your internet connection. |
| Environment: | - Choose a quiet, well-lit location.
- Avoid distractions. |
| Tips: | - Join 5 minutes early.
- Have your resume and a notebook handy. |
Purpose: Evaluate behavioral questions using a structured scoring system.
| Question | Candidate Response | Score (1–5) | Comments |
|---------------------------|--------------------------|-------------------------|------------------------|
| "Tell me about a time you overcame a challenge." | [Insert response] | [Insert score] | [Insert feedback] |
| "Describe a situation where you worked as part of a team." | [Insert response] | [Insert score] | [Insert feedback] |
Purpose: Notify candidates of the outcome of their interview.
Subject Line: Follow-Up: Your Interview for [Position Name]
Body:
Hi [Candidate Name],
Thank you for taking the time to interview for the [Position Name] role at [Company Name]. We enjoyed learning more about your experience and skills.
After careful consideration, we have decided to move forward with another candidate for this position.
We truly appreciate your interest in [Company Name] and encourage you to apply for future opportunities with us.
Wishing you all the best in your job search!
Kind regards,
[Your Name]
[Your Position]
Purpose: Coordinate and structure panel interviews.
| Candidate Name: | [Insert name] |
| Panel Members: | - [Name, Title]
- [Name, Title]
- [Name, Title] |
| Questions Per Panelist:| | Panelist | Question | |
| | | Panelist 1 | "What are your career goals?" | |
| | | Panelist 2 | "Can you describe a time you exceeded expectations?" | |
| | | Panelist 3 | "How do you manage conflicting priorities?" | |
| Evaluation Criteria: | Communication, expertise, cultural fit. |
| Time Allocation: | - Candidate intro: 5 minutes
- Panel Q&A: 30 minutes
- Wrap-up: 5 minutes |
Purpose: Collect feedback from interviewers after the session.
Subject Line: Feedback Request: [Candidate Name] – [Position Name]
Body:
Hi [Team Member Name],
Thank you for participating in the interview with [Candidate Name] for the [Position Name] role. Please share your feedback on the candidate’s performance based on the following criteria:
Feel free to provide any additional comments or recommendations.
Best regards,
[Your Name]
Purpose: Ensure a smooth and consistent interview process.
| Task | Details |
|---------------------------|-----------------------------------------------------------------------------|
| Before the Interview: | - Review job description.
- Shortlist candidates.
- Prepare questions. |
| During the Interview: | - Introduce yourself and the company.
- Ask structured questions.
- Allow time for candidate questions. |
| After the Interview: | - Complete evaluation form.
- Collect feedback from other interviewers.
- Notify HR of the decision. |
Purpose: Gather feedback from candidates to improve the hiring process.
| Question | Response Options |
|---------------------------|-----------------------------------------------------------------------------|
| "How clear was the communication about the interview process?" | [1–5 scale] |
| "How would you rate the professionalism of the interviewers?" | [1–5 scale] |
| "What could we improve about your experience?" | [Open-ended] |